Wilen is driven by industry-leading agency services and cutting-edge direct mail production. We provide strategic direct marketing solutions for national brands, leveraging innovative variable data technology, to turn concepts into finished digital and physical products, all in one seamless process.
Job Summary:
We are seeking a friendly, organized, and detail-oriented Receptionist/Administrative Assistant to serve as the first point of contact for visitors and callers while providing day-to-day administrative support to the HR team and other departments. This role plays a key part in maintaining a professional and welcoming office environment and supporting internal events and operations.
KEY Responsibilities:
Front Desk / Reception:
- Greet and welcome guests and applicants in a professional and friendly manner
- Answer and direct phone calls to appropriate personnel
- Manage incoming and outgoing mail and deliveries
- Maintain a clean and organized reception area
Administrative Support:
- Order office supplies and maintain inventory
- Assist with scheduling meetings, conference rooms, and appointments
- Handle basic data entry, document filing, and scanning
- Updating vendors Certificate of Liability Insurance
- Support team members with administrative tasks as needed
- Assist account payable with credit card payments
HR Support:
- Assist HR with event planning and coordination (e.g., employee appreciation events, holiday parties, other initiatives)
- Order and coordinate team lunches and special events (e.g., "Pizza Day")
- Support employee engagement efforts and internal communications
- Other responsibilities as assigned
Qualifications:
- High school diploma or equivalent required; associate’s degree preferred
- 1–2 years of experience in an administrative or front desk role
- Strong verbal and written communication skills
- Ability in Microsoft Office Suite (Word, Excel, Outlook)
- Positive attitude and team-oriented mindset
work environment:
- This is an on-site position in a professional office setting
- Standard business hours with occasional flexibility for events
We are an equal opportunity employer and a drug-free workplace. E-Verify.